Architectural Services – High Care Residential Aged Care Facility Expansion
Issued by Aman Aged Care

Table of Contents

1. Invitation to Tender
2. Project Overview
3. Scope of Services
4. Tender Instructions
5. Evaluation Criteria
6. Submission Requirements
7. Conditions of Tendering
8. Site Information
9. Tender Response Form

1. Invitation to Tender

Aman Aged Care invites suitably qualified and experienced architectural firms to submit a tender for the provision of specialist architectural services for the expansion of an existing aged care facility at 65 Dutton Street, Bankstown, New South Wales.

The project involves the design and documentation of a new residential building that will accommodate an additional 16–24 beds, integrated with the existing 46-bed facility. This includes:
• Memory support unit
• Servery areas
• Clinical and equipment storage
• Nurses station
• Staff room and medication room
• Dialysis and chemotherapy room as an outpatient service

Tenders close at [Insert Date – 3 weeks from issue] at 5:00 PM AEST.
Submissions must be made via email to: admin@amancare.com.au

Enquiries:
Khal Asfour
Tender Manager
Email: khal.asfour@lma.org.au
Phone: 0411 412 396

2. Project Overview

Aman Aged Care operates a 46-bed residential aged care facility at 65 Dutton Street, Bankstown. To meet increased demand and enhance service capacity, the organisation plans to expand its operations by constructing a new 16–24 bed high-care wing on the existing site.

The new building must align with people-first design principles and support the National Aged Care Design Principles and Guidelines.

The expanded facility will:
• Integrate functionally and aesthetically with the current structure
• Enhance resident experience and care delivery
• Meet or exceed all relevant compliance requirements

3. Scope of Services

The successful architect will be expected to provide full services across all project stages.

3.1 Pre-Design

• Site and feasibility analysis
• Stakeholder engagement
• Concept design options

3.2 Design Development

• Detailed architectural design
• Integration of aged-care and dementia-friendly design principles
• Coordination with consultants, including dementia, clinical, and operational experts

3.3 Documentation

• Full tender and construction documentation
• DA, CC, and BCA-compliant drawings

3.4 Approvals

• Manage submissions to council and relevant authorities

3.5 Construction Phase

• Tender review support
• Project management
• Site inspections and contract administration
• Defects inspections and close-out

3.6 Optional Services

• Environmental sustainability (ESD) integration
• Wayfinding, signage, and interior design

4. Tender Instructions

4.1 Submission Deadline

Submissions are due by 22nd December 2025 at 5:00 PM AEST.

4.2 Submission Method

Email to: khal.asfour@lma.org.au
PDF format preferred, maximum file size 20MB.

4.3 Contact for Enquiries

Khal Asfour
Email: khal.asfour@lma.org.au
Phone: 0411 412 396
All enquiries must be submitted no later than 7 days prior to the tender closing.

4.4 Lodgement Format

Submissions must include all documents listed in Section 6.
The fee proposal must be submitted as a separate file clearly marked.

5. Evaluation Criteria

Relevant Experience and Capability – 25%
Methodology and Design Approach – 20%
Team and Key Personnel – 10%
Fee Proposal and Value for Money – 30%
Compliance with Tender Requirements – 15%
Total – 100%

6. Submission Requirements

Tenderers must provide:

1. Cover Letter
2. Company Profile / Capability Statement
3. Relevant Aged Care Architectural Experience (minimum three similar projects)
4. Proposed Methodology and Design Approach
5. Project Team (CVs and roles)
6. Project Timeline
7. Fee Proposal (separate file)
8. Insurance Certificates
9. Architect Registration Proof
10. Referee Details (minimum two)

7. Conditions of Tendering

7.1 General

Submission implies acceptance of these conditions.

7.2 Lodgement

Late tenders will not be accepted. Aman Aged Care is not responsible for submission issues.

7.3 Validity Period

Submissions must remain valid for 90 calendar days from closing.

7.4 Rights Reserved

Aman Aged Care may:
• Reject any or all tenders
• Vary, suspend, or cancel the process
• Accept partial or modified proposals

7.5 Confidentiality

All documents must be treated as confidential.

7.6 Costs of Tendering

Tenderers bear all costs associated with submission.

7.7 Conflict of Interest

Any conflict of interest must be disclosed in writing.

7.8 Intellectual Property

Tenderers retain IP; a non-exclusive licence is granted for evaluation.

8. Site Information

• Address: 65 Dutton Street, Bankstown
• Lot/DP: Lot 100 DP 867161
• Frontage: 60 metres
• Site Area: Approx. 8,040 m²

Planning controls include:
• Canterbury-Bankstown LEP and DCP 2023
• State Environmental Planning Policy (Housing) 2021 – Part 5

Design must consider zoning, access, existing facility integration, and all planning restrictions.

9. Tender Response Form

A. Tenderer Details

Legal Name
ABN / ACN
Business Address
Contact Name / Position
Email / Phone
Architect Registration Number
Years in Operation

B. Declaration

I/we declare the information provided is true and correct and acknowledge that no binding agreement is created until a contract is executed.

Authorised Signatory
Signature
Name
Position
Date

C. Submission Checklist

• Cover Letter
• Company Profile
• Experience and Case Studies
• Methodology and Design Approach
• Project Team and CVs
• Timeline / Key Milestones
• Fee Proposal (separate file)
• Insurance Certificates
• Architect Registration
• Referee Details

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